Privacy policy

This privacy policy clarifies the nature, scope, and purpose of the processing of personal data (hereinafter referred to as “data”) within our online offer and the associated websites, functions, and content, as well as external online presences. With regard to the terminology used, such as “processing” or “controller”, we refer to the definitions used in Article 4 of the General Data Protection Regulation (GDPR).

Controller:

PR Exclusiv – Dirk Roebers Public Relations
Rütger-von-Scheven-Str. 59e
52349 Düren, Deutschland
Owner: Dirk Roebers
E-Mail: kontakt(at)pr-exclusiv.de

Types of Data Processed:
– Inventory data (e.g., names, addresses)
– Contact data (e.g., email, telephone numbers)
– Content data (e.g., text entries, photographs, videos)
– Usage data (e.g., websites visited, interest in content, access times)
– Meta/communication data (e.g., device information, IP addresses)
 
Categories of Data Subjects
Visitors and users of the online offer (hereinafter referred to collectively as “users”).
 
Purpose of Processing
– Provision of the online offer, its functions, and content
– Security measures
– Responding to contact requests and communication with users
– Reach measurement / marketing
 
Terminology 
“Personal data” means any information relating to an identified or identifiable natural person (hereinafter “data subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier (e.g., cookie) or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

“Processing” means any operation or set of operations which is performed on personal data, whether or not by automated means. The term is broad and covers practically any handling of data.

“Controller” means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.
 
Relevant Legal Bases
In accordance with Article 13 GDPR, we inform you of the legal bases of our data processing. Unless the legal basis is specifically mentioned in the privacy policy, the following applies: The legal basis for obtaining consent is Art. 6(1)(a) and Art. 7 GDPR; the legal basis for processing for the performance of our services and execution of contractual measures as well as responding to enquiries is Art. 6(1)(b) GDPR; the legal basis for processing for the fulfillment of our legal obligations is Art. 6(1)(c) GDPR; and the legal basis for processing for the protection of our legitimate interests is Art. 6(1)(f) GDPR. In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6(1)(d) GDPR serves as the legal basis.
 
Cooperation with Processors and Third Parties
If, in the course of our processing, we disclose data to other persons and companies (processors or third parties), transmit it to them or otherwise grant them access to the data, this is only done on the basis of legal permission (e.g., if transmission to third parties, such as payment service providers, is required for the performance of a contract pursuant to Art. 6(1)(b) GDPR), your consent, a legal obligation or on the basis of our legitimate interests (e.g., when using agents, web hosts, etc.). If we commission third parties to process data on the basis of a “data processing agreement”, this is done on the basis of Art. 28 GDPR.
 
Transfers to Third Countries
If we process data in a third country (i.e., outside the European Union (EU) or the European Economic Area (EEA)) or if this occurs in the context of using third-party services or the disclosure or transfer of data to third parties, this only takes place if it serves to fulfill our (pre-)contractual obligations, is based on your consent, a legal obligation or our legitimate interests. Subject to legal or contractual permissions, we only process or have data processed in a third country if the special requirements of Art. 44 ff. GDPR are met. This means, for example, that processing is carried out on the basis of special guarantees, such as the officially recognized determination of a level of data protection corresponding to the EU or compliance with recognized special contractual obligations (so-called “standard contractual clauses”).
 
Rights of Data Subjects
You have the right to request confirmation as to whether data concerning you is being processed and to information about this data in accordance with Art. 15 GDPR.

In accordance with Art. 16 GDPR, you have the right to request the completion of data concerning you or the rectification of incorrect data concerning you.

In accordance with Art. 17 GDPR, you have the right to request that the data concerned be deleted immediately or, alternatively, to request restriction of the processing of the data.

In accordance with Art. 18 GDPR. you have the right to request to receive the data concerning you that you have provided to us in accordance with Art. 20 GDPR and to request its transfer to other controllers. Furthermore, pursuant to Art. 77 GDPR, you have the right to lodge a complaint with the competent supervisory authority.


 
Right of Withdrawal
You have the right to withdraw consents granted pursuant to Art. 7(3) GDPR with effect for the future.
 
Right of Objection
You can object to the future processing of data concerning you in accordance with Art. 21 GDPR at any time. The objection can be made in particular against processing for the purposes of direct marketing.
 
Cookies and Right of Objection to Direct Marketing
“Cookies” are small files that are stored on the user’s computer. Different information can be stored within the cookies. A cookie is primarily used to store information about a user or the device on which the cookie is stored during or after a visit to an online offer. “Session cookies” or “transient cookies” are deleted after a user leaves an online offer and closes their browser. “Permanent” or “persistent” cookies remain stored even after the browser is closed (e.g., login status or interests for reach measurement). “Third-party cookies” are offered by providers other than the controller. We may use temporary and permanent cookies and clarify this within the framework of our privacy policy. If users do not want cookies to be stored on their computer, they are asked to deactivate the corresponding option in the system settings of their browser. A general objection to the use of cookies for online marketing purposes can be declared for a variety of services via the US site aboutads.info or the EU site youronlinechoices.com

Deletion of Data
The data processed by us will be deleted or restricted in its processing in accordance with Art. 17 and 18 GDPR. Unless expressly stated in this privacy policy, the data stored by us will be deleted as soon as it is no longer required for its intended purpose and there are no statutory retention obligations.

According to legal requirements in Germany, retention takes place in particular for 6 years pursuant to § 257 (1) HGB (commercial books, inventories, opening balance sheets, annual financial statements, commercial letters, accounting vouchers, etc.) and for 10 years pursuant to § 147 (1) AO (books, records, management reports, accounting vouchers, commercial and business letters, documents relevant for taxation, etc.). .

Hosting
The hosting services we use serve to provide the following services: infrastructure and platform services, computing capacity, database services, storage space, security services and technical maintenance services, which we use for the purpose of operating this online offer. In doing so, we or our hosting provider process inventory data, contact data, content data, usage data, contract data, communication and meta data of customers, interested parties and visitors to this online offer on the basis of our legitimate interests in an efficient and secure provision of this online offer pursuant to Art. 6(1)(f) GDPR in conjunction with Art. 28 GDPR.

Collection of Access Data and Log Files
We, or our hosting provider, collect data on every access to the server on which this service is located (so-called server log files) on the basis of our legitimate interests within the meaning of Art. 6(1)(f) GDPR. The access data includes the name of the accessed website, file, date and time of access, amount of data transferred, notification of successful access, browser type and version, the user’s operating system, referrer URL, IP address and the requesting provider. Log file information is stored for security reasons (e.g., to investigate misuse or fraud) for a maximum of 7 days and then deleted. Data whose further retention is required for evidentiary purposes is excluded from deletion until the respective incident has been finally clarified.
 
Provision of Contractual Services
We process inventory data (e.g., names, addresses, contact data of users) and contract data (e.g., services used, names of contact persons, payment information) to fulfill our contractual obligations and services pursuant to Art. 6(1)(b) GDPR. The entries marked as mandatory in online forms are required for the conclusion of the contract.

When using our online services, we store the IP address and the time of the respective user action. The storage is based on our legitimate interests, as well as those of the users, in protection against misuse and other unauthorized use. This data is not passed on to third parties unless it is necessary to pursue our claims or there is a legal obligation to do so pursuant to Art. 6(1)(c) GDPR.
 
Contacting
When contacting us (e.g., via contact form, email, telephone or social media), the user’s information is processed for handling the contact request and its processing pursuant to Art. 6(1)(b) GDPR. The user’s information may be stored in a Customer Relationship Management (CRM) system or comparable enquiry organization. We delete the enquiries if they are no longer required. We review the necessity every two years. Furthermore, statutory archiving obligations apply.